Seamless onboarding: HR pros, your own success story awaits!

So you’ve finally completed the interview process and are confident you’ve found the perfect candidate to join your team – congratulations! While it’s tempting to shift your focus back to the rest of your to-do list, hold up… because setting up yourself, your team and your new hire for onboarding success starts well before their first day. Trust us: your future self will thank you for not putting it off!

With an easy-to-use solution like Payworks’ Human Resources (HR), you can bid farewell to all those reminders and sticky notes to ensure a seamless transition from applicant to employee. By empowering your new team member, you can re-imagine their onboarding story to set the tone for success from Day One and lay the foundation for a positive and lasting relationship with your company.

Ditch the paperwork and focus on a warm welcome for your new hire

Our Welcome Email is a great first “chapter” in the onboarding story for both of you. Within the HR application, you can welcome your newbies to the team and help them prepare for their first day by providing them with easy access to everything they need from the get-go – no more hunting through endless emails and stacks of paper! This is also a great place to let the team’s personality shine through, reaffirming your new employee’s confidence that they made the right choice in joining your awesome crew.

With Payworks’ Employee Self Service, your new team member can review and acknowledge company policies, sign off on important documents with e-signature, and even upload important forms to their employee profile, ensuring that all their paperwork is ready to go when they clock in on their first day. Plus, tirelessly-dedicated HR administrators (yes, you know who you are!) can easily filter and distribute the appropriate onboarding documents to your new staff.

No matter the role, department, or location for which you hire, you’ll find your happy ending knowing that each new employee receives exactly what they need, when they need it. Talk about setting the stage for success right from the start!

How we help your new hire turn the page on all those onboarding checklists and tasks

How does Payworks’ HR solution simplify the onboarding story for your new employee? Here’s the abridged version:

1. Instead of you scrambling together all of the paperwork and long lists of onboarding to-do’s for your new hire, Checklist Templates give your team reusable and configurable onboarding outlines that include all the tasks your new recruit needs to complete for a successful experience.
   
   
2. To complement this, Checklist Tasks provide your HR leaders with the ability to further customize these templates with details specific to your new hire. Whether it’s updating their personal information, reviewing and signing off on company policy documents, or completing applicable tax forms, your new employee can log in to Employee Self Service to review and complete all of their onboarding tasks either before or on their first day.
3. And yes – everything is not only accessed but also stored digitally, making it easy for you, your team, and your new employee to securely connect to what’s important.

With Payworks’ HR, the new employee who checked off all your “dream team” boxes during the interview can now easily check off all of their onboarding boxes as well. And your team can finally take a breath of fresh air knowing that the streamlined onboarding process will also help keep your newbies engaged from the start.

There are always two sides to every onboarding story

What else will your HR team love about leaning on Payworks’ HR solution? No plot twists here – it’s all about making it easy on your end as well.

1. Just like the tasks assigned to your new hire, your team can just as easily create and assign Admin Tasks so your onboarding schedule is always on track. Whether it’s a reminder to order them a fresh new laptop, prepare their workstation for their first day, or make sure they have a new uniform (perk: you’ll even get the right size on your first try if you request it from them among their other tasks), everyone’s set up for onboarding success.
   
   
2. With Checklist Summary, your HR leaders will have full visibility into which tasks are assigned and which chapter your newbie is in within their onboarding story. If they notice a task is incomplete and approaching its due date or overdue, they can easily send a reminder email to encourage your new team member to complete it and keep the onboarding process running smoothly.

By the time they walk through the door on Day One, your new employee will already be prepared, informed and ready to go (and so will you!). And don’t worry – to top it off, we’ll make sure that all the important information flows seamlessly to payroll, so you’re not having to double dip on administrative activities. How can this not be the perfect love story?

To learn more about how you can transform your onboarding experience with a solution that sets your team up for success right from the start, book a demo with our knowledgeable team: https://www.payworks.ca/landing-pages/product/human-resources.