Legislative and regulatory information – it can be overwhelming! Let Payworks help you break it down.

Employment standards differ by province, but you can find the valuable information you need readily at your fingertips. Payworks keeps current on legislative updates such as pensionable and vacationable earnings, leaves, CPP and QPIP, insurability, labour standards, and stat holidays (amongst others). We’re your resource for federal and provincial legislative payroll and HR administration updates.

Resources | Sep 16, 2019

Canadian payroll legislation: termination notice

In Canada, there are employment laws in every province regarding termination notice. Employees are entitled to a notice of termination, otherwise known as termination or severance pay, if they've been employed for longer than three months. The required termination period varies based on jurisdiction in addition to the worker's length of employment.  Payworks has a Required Termination Periods chart which itemizes each province, employment duration and the appropriate period of time required for termination notice:    British Columbia up to 3 months nil 3 months to 1 year 1 week after 1 year 2 weeks after 3 years 3 weeks, plus 1 week for each additional year of employment to a maximum of 8 years   Alberta up to 3 months nil 3 months to 2 years 1 week 2 to 4 years 2 weeks 4 to 6 years 4...
Resources | Sep 09, 2019

Canadian payroll legislation: EI and CPP information

On your pay statement, if you have a look the 'Deductions' heading you will notice that every pay period there are deductions taken from your pay for both EI and CPP.  EI, or Employment Insurance, is program in Canada that supplies temporary income to unemployed individuals while they look for a new career or to those who are taking time off from work due...
Resources | Aug 26, 2019

Canadian payroll legislation: Tax credits

Why do Canadian employers need to be aware of federal and provincial tax credits?  In most instances, employers deduct tax from their employee's pay and remit those dollars to the Canada Revenue Agency (CRA) or Revenu Québec. In order to do so accurately, employers calculate both provincial/territorial income tax in addition to federal income tax. Where tax...
Resources | Aug 19, 2019

Canadian payroll legislation: Workers compensation

It's one of those things you have, but hope to never use.  Workers compensation is a program administered by Canadian provincial and territorial governments. Essentially, it's a type of insurance for employees who either get injured on the job or become sick from an occupational disease. Those who qualify would receive wage replacement and medical benefits...
Resources | Aug 12, 2019

Canadian payroll legislation: Special payments

A special payment is remuneration provided to an employee asides from a regularly scheduled payment. Special payments can include advances, compassionate care benefits, bonuses, retroactive pay increases, director's fees, retiring allowances, wage loss replacement plans, worker's compensation awards, lump-sum vacation payment, employee profit sharing plans,...
Resources | Aug 09, 2019

Book club with the Director of HR

Though the August long weekend may be over, we can't help but share our excitement for Friday, August 9. That's because today is National Book Lover's Day! This is a day for all the bibliophiles out there, whether you're a fan of graphic novels, drama, action, biographies, and everything in between. To celebrate, we spoke with our Director of Human...
Resources | Jan 23, 2019

How to make an employee feel welcome on their first day

Think back to your last ‘first day’ at your career. It might have been decades since this was the case, but try to recall that feeling you had when you were the ‘new kid’ at your company. Alongside excitement and curiosity, there were probably nerves, lack of confidence, and a yearning to fit in. There are lots of tabs open in the mind of a brand new employee. They’re thinking about being on time, making a good first impression, remembering everyone’s names, not getting lost, what to do at lunchtime – they’re even debating what to wear. As their employer and/or the person welcoming them into their new role, it’s important to help ease their mind. Employee retention is directly tied to on-boarding. In fact, 69% of employees are more likely to stay at your organization for at least three...
Resources | Jan 22, 2019

Five Pro Resume Tips: How to position yourself and snag the interview

Imagine the excitement and anxiety of your dream career being posted. You’re energized, enthused, eager and hopeful – this is the opportunity you’ve been waiting for. At the same time you’re riddled with nerves, worry and apprehension – you want this opportunity so badly, what can you do to make sure your resume secures an interview?  On average it takes...
Resources | Dec 22, 2018

Workplace wellness for the holidays

Shining lights, bustling streets, excited kids – the holiday season brings out the same feeling in most of us. Stress. When your employees’ holiday happiness is hanging by a piece of tinsel, take action to bring wellness to your workplace.   Provide some healthy holiday drinks and snacks Most people eat a lot less healthy through the holidays. Encourage...
Resources | Dec 03, 2018

2019 statutory holiday schedule

    Holiday Date Banking Holiday New Year’s Day January 1, 2019 January 1, 2019  Traditional Holiday (QC) January 2, 2019 January 2, 2019 Third Monday in February* February 18, 2019 February 18, 2019 Heritage Day (YT)  February 22, 2019  February 22, 2019 St. Patrick’s Day (NL) March 17, 2019 March 18, 2019 (obs) Good Friday  April 19, 2019 April 19, 2019...
Resources | Nov 30, 2018

Year-end tips: ROEs, vacation entitlements, employer benefits

Can an employee’s final pay date be past the final pay period ending date? For Records of Employment (ROEs), the final pay date cannot be past the final pay period ending date. If it is (and the final pay date is in the new pay period), Service Canada will think you still owe the employee money. How do I ensure I don’t miss rate changes for vacation pay? By automating vacation entitlements. That way on seniority dates the employee’s vacation rate changes as per labour standards or the company policy.  How do I avoid large CPP costs at the end of the year? By knowing which group insurance premiums are taxable and which are not. Taxable group insurance are your elements such as ADD or critical illness (your business’ insurances). In Manitoba, Ontario and Quebec there is RST on an employee’s...
Resources | Nov 21, 2018

Five tips to ensure you have a smooth year-end

It’s that time of year again and Payworks has the secret sauce to make year-end the least stressful it can possibly be. That’s right, it’s time to start thinking about all of the steps necessary to process your business’ year-end reports and tax forms. But don’t worry! If you begin Payworks’ industry-leading, interactive check list now, you’re on the right...
Resources | Nov 15, 2018

Step by step: Access ESS from convenient home screen tiles

Employee Self Service (ESS) is even more convenient when accessed from a handy tile on your employee’s home screen. Whether they use a tablet, cell phone or other mobile device, here’s a step-by-step instruction on how to set up Payworks ESS on your home screen.  Using either an Android or Apple device, navigate to         For...
Resources | Jul 06, 2018

Top 5 reasons why privacy management is good business

Privacy management can be an intimidating and complex field for businesses. In the current climate of privacy management and information security, we are all responsible for keeping data and our employees’ and clients’ personal information secure. Setting a high standard with acceptable information security practices within your organization is simply good...
Resources | May 07, 2018

2018 tax claim codes

On your TD1 form, the Tax Claim Code indicates the amount that should be deducted from an employee's pay. A TD1 form, also referred to as a Personal Tax Credits Return, is completed by the employee and given to their employer - who should keep the completed forms on file for their records. It is not required for individuals to complete a TD1 form every year...