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From the moment you hear those little feet coming through the door to the last goodbye hug, caring for the youngest members of our community is go-go-go! You and your team give so much of yourselves to the hearts and minds of the kiddos and families in your care… but as you know better than many, both time and energy are finite, and there can be very little left at the end of the day for all of the necessary admin work that keeps your preschool or childcare centre running.
Just like it “takes a village to raise a child,” it takes trustworthy support to effectively manage a team and a business. Payworks has payroll, time tracking and HR solutions that make it simple to pay your centre’s team accurately and in compliance with complex legislation, to book their shifts in a way that respects both their and your ever-changing schedules, and to stay on top of licenses and certifications (no more panicked last-minute renewals).
“Our onboarding experience was convenient, accurate and smooth. My customer rep is very efficient and accommodating, and is a pleasure to deal with. Payworks saves me time by making year-end reports like T4s easier. Payworks takes the headache out of doing my own payroll so I can focus on running the business.”
- Bonnycastle Montessori Daycare
Surrey, BC
Ready to find out how? Read on…
1. All of Payworks’ workforce management tools share the same secure database.
We get it - your centre is “all hands on deck” and any administrative staffers already have their plates full with onboarding new families, finding new opportunities for learning and development, conflict resolution and more.
By leveraging Payworks as a one-stop shop for Payroll, Time Management, Absence Management and your other HR needs, you and your team will save yourselves time and stress (along with inevitable human error) by eliminating the need to rekey information between applications. Say goodbye to paper timesheets! And bonus: reports for your Board Chair or auditor are easy to pull and export.
Employee Self Service also allows each of you secure, 24/7 mobile access to pay stubs, schedules, time off and leave requests, centre policies and more. You can also assign user-based access to your directors or administrators, bookkeeper or accountant – anyone who needs some (but not all) of your workforce management info at any given time. This makes for both a happier team and fewer questions coming your way on any given day - whew!
2. Scheduling can be simple (yes, seriously).
Whether full-time or part-time, your team is likely juggling some combination of school, PD time, other jobs, or life in general (like their own families!). This means their availability can change quickly and often… and you need a tool that can keep up.
When combined with Employee Self Service, the scheduler within Payworks’ Time Management solution allows for simple, two-way communication between employees updating their availability and you setting (and locking in) the schedule that’ll ensure the right staff ratios. Find out for yourself why our clients have described our scheduler as “so much easier than the paper process I was using before” and offering “very nice, user-friendly options” that make it “a breeze to keep everyone on track.”
3. When it comes to shift premiums, statutory holidays and overtime, compliance is critical. We’re here to help.
Whether you’re meeting the shift premium requirements set out in your HR policy or Employee Policy Handbook (speaking of which: this is something you should have, and we can help with that too!) or looking to untangle the complexities of statutory holidays and overtime legislation, you need to keep track of a lot of details.
Having a single, secure database like we mentioned above means that data flows directly from Time Management into Payroll, and any shift premium rules established during your initial onboarding will be automatically applied (woohoo!). And between Payworks’ statutory holiday calculator, ultra-simple Record of Employment (ROE) Manager, fan-favourite Payroll Guide for Canadian Businesses, and our knowledgeable support team, our clients can breathe a sigh of relief knowing that their payroll is compliant.
4. We’ll give you a heads up on licensing and certification renewals as far ahead of time as you’d like.
You and your team are highly-trained and professionally-accredited - all necessary to deliver the best care at the correct staff ratios. But all of these certificates and licenses have their own timelines and requirements for renewal… and accidentally letting them expire can expose your centre to serious liability.
Within Payworks’ Human Resources application, we can flag these upcoming dates for you within a customizable “warning window,” with notifications delivered as far in advance as you’d like. Plus, these notifications can be set to be delivered to whoever would benefit from the reminder (so it’s not all on you!).
5. Change doesn’t have to be a challenge - we promise!
All right, so this all sounds great… but the idea of a system switch is holding you back? We know that change can be daunting! But we promise that by onboarding over 4,000 clients each year, we’ve really fine-tuned the experience.
Bonus: once you’re all set up, you’ll be assigned a dedicated Client Service Representative who’ll take the time to get to know you and your business and end up feeling like a member of your own team.
"We initially switched from our previous payroll company to Payworks for the fees, customer service and the fact that they’re locally owned and operated. The transition was easy and we find a lot of value in the efficiencies we’ve found and in having a real, local customer service rep who provides on-call help.
Everything is set up to meet our specific business needs, and we know our customer service rep is only an email or phone call away - we don’t have to go through a million phone queues to speak with someone! If we end up in a bind, they’re more than happy to help us out and make it simple and easy."
- Wawanesa Wee Care Inc.
Wawanesa, MB
Ready to care for yourself and your crew like you do for your clients? Get a no-obligation instant quote today: payworks.ca/quote.
