--- title: Why now's the time to go paperless for year-end description: Distribute employee’s tax forms electronically instead of providing printed copies. It's more efficient & secure, especially for virtual workforces. image: https://blog.payworks.ca/hubfs/BlogPost_YearEnd_December15-1.jpg --- [Skip to main content](https://blog.payworks.ca/for-your-remote-workforce-why-2020-is-the-year-to-go-paperless-for-year-end#maincontent) [Skip to footer](https://blog.payworks.ca/for-your-remote-workforce-why-2020-is-the-year-to-go-paperless-for-year-end#footer-en) ![Text reads, “Paperless tax forms create a smoother year-end experience”. ](https://blog.payworks.ca/hubfs/BlogBanner_November30_2.jpg) # Why now's the time to go paperless for year-end Dec 14, 2022 [Resources](https://blog.payworks.ca/tag/resources) ![Payworks](https://blog.payworks.ca/hubfs/Payworks%20February%202019/Images/inTheLoop-ring-150px.png) Payworks Share this article [![Share this on Facebook.](https://blog.payworks.ca/hubfs/Payworks%20February%202019/Images/button.gif)](https://www.facebook.com/sharer/sharer.php?u=https://blog.payworks.ca/for-your-remote-workforce-why-2020-is-the-year-to-go-paperless-for-year-end) [![Share this on Twitter.](https://blog.payworks.ca/hubfs/Payworks%20February%202019/Images/button.gif)](http://twitter.com/share?text=A%20great%20article%20from%20Payworks!&url=https://blog.payworks.ca/for-your-remote-workforce-why-2020-is-the-year-to-go-paperless-for-year-end) [![Share this on LinkedIn.](https://blog.payworks.ca/hubfs/Payworks%20February%202019/Images/button.gif)](https://www.linkedin.com/shareArticle?mini=true&url=https://blog.payworks.ca/for-your-remote-workforce-why-2020-is-the-year-to-go-paperless-for-year-end&title=&summary=&source) *Originally published December 3, 2020* Let’s take one item off your plate this year-end! Using the [Payworks](http://www.payworks.ca) application, administrators can elect to distribute their employee’s tax forms electronically instead of providing printed copies. Going paperless is more efficient and secure, especially for hybrid workforces or those with employees operating remotely. One of the key ways Payworks creates a smoother year-end experience for clients is by reducing the paper burden. By eliminating the transportation of year-end packages, we offer our clients an eco-friendly option that is efficient, convenient, cost-effective, and secure. That means clients receive payroll reports, employee pay statements, and all tax forms in an electronic format which is identical to the typically-received paper copy. If printed copies are ever required, [Payworks Employee Self Service (ESS)](https://www.payworks.ca/employee-self-service.asp) provides employees with that ability at any time throughout the year. ## Efficiency means proficiency For administrators, electing for a paperless year-end is going to greatly improve your processes. Going paperless means your employees receive their tax forms at the click of a button - no need to send hard copies or store paper archives. Electronic T4s can be processed from start to finish by administrators from any web-enabled device, and can be distributed to your workforce as soon as they’re authorized, wherever their workspace may be. Best of all, there’s no disorganization or waiting for employee tax forms to be printed, shipped and distributed, and all archives can be safely stored on your network/server in accordance with your organization’s policies and guidelines. ## How is it more secure? Significantly reduce the risk of tax form information being stolen, lost, or delivered incorrectly by eliminating the need to receive and store physical copies. All employee T4s can be printed on-site by account administrators for those who require a printed copy. Also, many of our clients have their staff access their own forms through Payworks ESS which enables them with that capability all throughout the year, not just during year-end. Plus, electronic copies of all tax forms and year-end reports are available through the Payworks application should you ever need to access them. Payworks has a state-of-the-art network, server, and application to ensure your company and employee information remains safe. Access your organization’s seven-year archive via an encrypted password, making your files even more secure. ## Save the trees A paperless year-end system means reducing the number of paper forms, envelopes, printing ink/toner, shipping and handling, air transportation, ground delivery, and overall energy consumption impact your business has on the environment. Did you know that a single person uses an average of 96 pieces of paper every year just by getting paid? Switching to electronic tax forms for year-end (and/or paperless payroll!) means minimizing the effects your organization has on the planet. ## Plus, it’s round the clock By receiving electronic T4s, your employees will have secure access to their tax forms and pay statements from any web-enabled device 24/7, 365 days of the year. Say goodbye to one-off requests throughout the year! Key topics in this article: [Resources](https://blog.payworks.ca/tag/resources)[T4 Season](https://blog.payworks.ca/tag/t4-season)[Year End](https://blog.payworks.ca/tag/year-end)[Payroll Resources](https://blog.payworks.ca/tag/payroll-resources)[COVID-19](https://blog.payworks.ca/tag/covid-19)[Business Owner](https://blog.payworks.ca/tag/business-owner)[Accountant](https://blog.payworks.ca/tag/accountant)[SME](https://blog.payworks.ca/tag/sme)[Franchisee](https://blog.payworks.ca/tag/franchisee)[Hospitality](https://blog.payworks.ca/tag/hospitality)[Bookkeeper](https://blog.payworks.ca/tag/bookkeeper)[Payroll Management](https://blog.payworks.ca/tag/payroll-management)[Acc-Book](https://blog.payworks.ca/tag/acc-book) These articles are produced by Payworks as an information service. They are not intended to substitute professional legal, regulatory, tax, or financial advice. Readers must rely on their own advisors, as applicable, for such advice. 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