Unique payroll? No problem. Here are five ways we’ve got accountants and bookkeepers covered

It’s no secret to us that Canadian accountants and bookkeepers are often the unsung heroes behind accurate and timely payroll. Behind every seamless payroll run is someone who’s making sure everything runs smoothly; expertly juggling countless details from multiple clients, complex compliance requirements, year-end reporting; and syncing with the best accounting software.

When it comes to payroll, Payworks understands the unique challenges you face, and we’re here to help take the burden off your plate. As a trusted Canadian payroll partner working alongside professionals like you every day, we know these headaches inside and out, and that’s why we’ve built solutions to tackle them head on.

1. Effortlessly managing payroll for multiple clients, no matter their needs

The Payroll Puzzle: As an accountant or bookkeeper, you’re not just managing payroll; you’re managing several different payrolls for multiple clients. And it looks a little something like juggling varying pay schedules, frequencies, earnings codes, deductions, benefit plans, and deadlines across a growing list of clients… and that’s just the beginning! Oh, and it has to be done perfectly because one misstep could mean costly errors that could impact both you and your clients. Sound familiar?

The Payworks Advantage: Managing multiple clients doesn’t have to mean managing chaos. With Payworks’ Payroll, you get built-in flexibility designed specifically for accountants and bookkeepers. That means every client can have their own customized payroll setup, all centralized in one easy-to-manage platform. We’re talking fully-configurable payroll settings, including multiple pay groups and frequencies, configurable and automated earning, deduction, benefit and accrual calculations, plus multiple pay options that suit every client and team.

Whether you're processing a straightforward semi-monthly run or managing a complex client with unique payroll rules, we give you full control without compromising compliance. With clear visibility into every client’s payroll, customizable client profiles, and proactive payroll warnings, it’s smart, stress-free payroll built to support your high-wire juggling act, all while keeping everything on track.

2. Nailing compliance coast to coast

The Payroll Puzzle: Keeping track of varying payroll tax rules across federal, provincial and territorial legislation is no walk in the park. Between Canadian Pension Plan (CPP) and Québec Pension Plan (QPP), Employment Insurance (EI) eligibility and rules, and differing employer health taxes, each province and territory plays by its own rules. And when you’re managing multiple clients across multiple regions… well, you already know how complicated that can get.

The Payworks Advantage: With Payworks, you don’t have to sweat the small (but important) stuff. Breathe easy knowing that we stay on top of Canadian payroll legislation with automatic updates to our software! Plus, not only will we calculate Employer Health Tax (EHT), the Health and Post-Secondary Education (HE) Levy, the Health Services Fund (HSF), and other provincial and territorial health and education payroll taxes for our clients (aka, yours!); we’ll also generate annual reports and submit remittances on your behalf. And speaking of which…

3. Simplifying your role as a third-party processor

The Payroll Puzzle: As third-party processors, you’re liable for timely and accurate submissions to the Canadian Revenue Agency (CRA) and Revenu Québec (RQ). Managing multiple remittance deadlines and ensuring all reports and payments are filed correctly, all while maintaining audit-ready records, can be overwhelming! Effective liability management means staying on top of changing regulations and deadlines to protect both you and your clients from costly penalties.

The Payworks Advantage: Our solutions can boost your peace of mind when it comes to payroll compliance. Payworks’ all-in-one platform submits Records of Employment (ROEs) directly to Service Canada and mitigates the risk of penalties by automatically calculating and remitting both federal and provincial/territorial source deductions, like CPP/QPP, EI and income tax, with every payroll run. Upon request, most provincial and WCB premiums can also be remitted directly by Payworks. What else do we handle for you? Tax form filing! And you’ll still have instant access to a comprehensive remittance history and easy-to-use reports. Yep, it really can be this simple to be a third party processor!

4. Picture perfect reporting and year-end consolidation

The Payroll Puzzle: Year-end can be stressful for folks like you – juggling multiple clients, reconciling payroll, generating tax slips, and meeting CRA and RQ deadlines. Add in clients with unique payroll requirements (union dues, benefit structures, employee types, and custom reporting formats) and the pressure to deliver clean, insightful data that supports smarter business decisions… suddenly, it feels like a balancing act between accuracy, efficiency, and being the trusted advisor your clients depend on.

The Payworks Advantage: Our platform is built to handle the complexity of unique payroll requirements so you can tick all the boxes and deliver exactly what your clients need. Generate tax slips and summaries in just a few clicks (without spreadsheet chaos!). Consolidated year-end reports make reconciliation across clients simple, while our built-in checklists and guided workflows keep you compliant and on schedule. Whether you’re pulling custom reports or navigating multi-client requirements, our platform is designed with you in mind so you can spend less time wrangling data and more time adding value for your clients.

5. Integrating with preferred accounting software

The Payroll Puzzle: Let’s face it… every client’s accounting system is unique. Whether it’s different accounting platforms, unique general ledger (GL) mappings, complex costing, or multiple charts of accounts, when you mix them all together, you might have the recipe for a serious headache. And for those managing multiple clients, this means diverse data flows and mapping tasks on repeat. Without a seamless integration, it’s easy for payroll data to get lost or misaligned, leading to costly reconciliation headaches and having to put the brakes on wrapping up the books.

The Payworks Advantage: We play well with others and make journal entry integrations simple, fast, and flexible. Thanks to direct integrations with major accounting platforms like QuickBooks Online and Xero, your journal entries flow from Payworks’ Payroll into your accounting software with just one click (yes, really!). Once you’re set up and payroll is processed, journal entries flow from Payworks to your accounting platform in seconds – no exporting, no stress. Whether you use QuickBooks Online, Xero, or need a custom export, you’re in control: set posting dates, assign cost centres, and map pay elements with ease. The result? Fewer errors, faster reconciliations, and more time to focus on strategy and growth.

Payroll doesn’t have to be complicated

At Payworks, we know payroll is more than just calculations and cutting a cheque. Canadian accountants and bookkeepers face a unique set of payroll challenges, from juggling multiple client needs to navigating complex compliance, year-end pressures, and accounting integrations. Payworks’ solutions are built to adapt to your workflow, with flexible tools, smart automations, seamless integrations, and dependable support that makes managing even the most complex payrolls simple. In short: we help eliminate administrative headaches so you can focus on what you do best.

Ready to see how Payworks can work for you and your clients? Get a demo today: https://www.payworks.ca/landing-pages/campaigns/book-a-demo.