The payroll hub: one screen for every client’s payroll
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Key Takeaways: We’ve purpose-built our workforce management platform for accountants, bookkeepers, and payroll professionals, and our new payroll hub feature is just the latest convenience we’ve added to your workflow.
Payroll hub offers one screen to see every upcoming payroll deadline across every client you manage with today’s obligations flagged automatically. Best of all – there’s no additional cost!
Combined with single sign-on (you heard that right: one email address to access all of your clients’ payrolls), firm management to control who on your team has access to which clients, Workforce Analytics that put you in an advisory position helping your clients make better decisions, and in-product chat so you don’t even have to leave your workflow to reach our in-house experts — Payworks is built for the way you actually work.
In this post, we cover our new payroll hub feature and the broader platform we’ve built for multi-client payroll professionals, including:
What is the payroll hub?
The payroll hub is a centralized screen inside Payworks that shows every upcoming payroll obligation across all of your client accounts. It’s organized by pay group, searchable, and available automatically at no additional cost.
With the payroll hub, you can see what’s due this week, today, right now — all while logging in just once. Thanks to single sign-on, one email address gets you into every client’s payroll. No switching between accounts. No building your own tracking system. Log in. See what’s due. Get to work.
What does the payroll hub solve?
If you’re managing payroll for more than one to hundreds of client accounts, you already know that deadline visibility is critical. When you’re scrambling, errors happen — and we know those errors are always a big deal on payday. They can also mean penalties for late remittances, inaccuracies in reports, and not to mention compliance headaches. For so many reasons, you need a reliable, intuitive way to see what’s due across your roster, at a glance.
If spreadsheets, calendar reminders, and inbox flags have been your workaround, we built the payroll hub for you. One screen. Every client. Every deadline. All from a single login.
What does the payroll hub include?
- Full client visibility in one view: Every client, every pay group, every pay frequency — all in a single screen.
- Today’s deadlines, front and centre: Time-sensitive payrolls are prioritized automatically. What needs attention first shows up first.
- 31-day rolling window: See every payroll due in the next 31 days across your full client roster. Plan weeks ahead, at a glance.
- Organization by pay group: A client with three pay groups on different schedules creates three distinct tasks — and the payroll hub shows them that way, so nothing gets buried inside a company-level summary.
- Search, sort, and filter capabilities: Find what you need instantly by client name, pay frequency, or deadline date — even across a roster of 100+ accounts.
- A fast path to processing: Each pay group in the payroll hub links directly to its Process Payroll page, so you’re just a click or two away from getting started.
- No setup required — and included at no additional cost: If you have access to two or more client databases and payroll processing permissions, the payroll hub is simply there when you log in. Nothing to request, configure, enable, or pay for.
Who is the payroll hub built for?
The payroll hub is built for anyone managing multiple payrolls in Payworks, including:
- Accountants and bookkeeping firms managing payroll on behalf of their clients
- Payroll consultants and outsourced payroll providers processing across multiple client accounts
- Franchise operators and multi-rooftop businesses coordinating payroll across locations
- Multi-entity employers running separate Payworks databases for each entity.
If you’re a Payworks client and you have access to two or more client databases and payroll processing permissions, the payroll hub is already available to you.
What else have we built for accountants and bookkeepers?
The payroll hub is part of a broader platform we’ve built specifically for multi-client payroll professionals. Here’s what else we bring to your practice:
- Single sign-on across every client: You log in once with your email address and move between accounts seamlessly — no more juggling separate credentials for every client.
- Firm management: control who on your team has access to which clients. The payroll hub shows you what’s due. Firm management controls who on your team can see it. Add a team member once, assign their role across every relevant client, and remove their access everywhere at once when they leave — all from a single portal. Your clients also get a Manage Access screen so they can see exactly who has access to their account. Included at no additional cost, available to every eligible firm, in every province.
- Workforce Analytics: put yourself in an advisory position. Your clients rely on you for clarity. With Workforce Analytics built right into the platform, you can interpret client payroll, HR, time and absence data to identify cost trends, compliance risks, or staffing patterns — and bring that insight back to your clients. Guidebooks organize it by topic and anything you find can be presented, downloaded, or shared.
- In-product chat: Questions come up mid-workflow. That’s why we’ve built chat right into the platform, so you can get quick answers to your questions without leaving the screen you’re working in.
How do I get access to the payroll hub?
You don’t need to do anything! The payroll hub is available in your account, provided your login has access to two or more client databases and payroll processing permissions. No request form, no admin toggle, no waiting.
Frequently asked questions
Does the payroll hub cost extra?
Nope! It’s included at no additional cost for all eligible Payworks users.
Do I need to configure anything?
No. If you have access to two or more client databases and payroll processing permissions, the payroll hub is simply there.
What if I only see some of my clients?
Pay group visibility always matches your existing permissions. You’ll see exactly what you already have access to — nothing more, nothing less.
Can I process payroll directly from the payroll hub?
Each pay group links directly to its Process Payroll page, so you’re just a click away from getting started.
We know your day starts early and runs long. The payroll hub is here to make sure it starts with clarity — and we’re here whenever you need us.
These articles are produced by Payworks as an information service. They are not intended to substitute professional legal, regulatory, tax, or financial advice. Readers must rely on their own advisors, as applicable, for such advice.
